Electronic invoicing has ceased to be an option and has become a fundamental element in the management of companies and the self-employed. With the Crea y Crece Act already approved and the regulation pending approval, It is only a matter of time before its use becomes mandatory in all business relations. But what needs to be taken into account? These are the five most important things to know:
Legal framework and enforceability
In Spain, electronic invoicing is regulated by the Law 18/2022 (Crea y Crece Law). Although it has been compulsory for years for invoicing with the public administration, it will now be extended to transactions between the public and private sectors. business and self-employed (B2B). The precise entry into force will depend on the pending regulation, but it is certain that all businesses will have to adapt.
2. What it is and how it works
Electronic invoicing is a invoice with the same legal value as a paper invoice, but issued and received in digital format. It can be a structured document (such as XML Facturae) or a PDF with electronic signature. The important thing is that it guarantees the authenticity of origin and the integrity of content.
Practical benefits
Beyond complying with the law, electronic invoicing offers very tangible benefits:
Cost and time savings in printing, shipping and warehousing.
Increased security against loss or tampering.
Streamlined management, with integration into accounting software.
Quick access to past invoices.
Positive impact on the environment, by reducing the use of paper.
4. Not to be confused with VERI*FACTU
A common misconception is that electronic invoicing and the electronic invoicing system VERI*FACTU are one and the same. In fact:
The electronic invoicing is the digital format of the invoice.
VERI*FACTU is the Tax Agency's system for sending invoicing records in real time.
Both concepts are related to digitisation, but they are not equivalent.
5. Basic requirements
In order to be valid, the electronic invoice must:
Include the same data as a paper invoice.
Issued in a supported format (XML Invourae or electronically signed PDF).
Be stored digitally for at least 4 years in Spain.
Conclusion
Electronic invoicing is not just a legal obligation on the way, but an opportunity to modernise your business, save costs and gain in efficiency. Anticipating its adoption will not only save you from rushing when the regulation enters into force, but will also allow you to enjoy its benefits from the outset.
